Today’s employees have a lot of responsibilities. They have to handle multiple duties at the same time. We have to deal with interruptions and distractions throughout the day. While working simultaneously. Even if we have 30 hours of work to do, we only have 24 hours in a day. In such times multitask effectively at work becomes a necessity.
Multitask effectively at work is all about working smarter along with working harder. Since it is impossible to add hours to a day. We need to make the most out of the time we have. Though multitask effectively at work is not ideal. It tends to decrease our efficiency in the work we do, it has become a necessity in today’s fast-paced world. Given below are 6 strategies we can use to multitask effectively at work along with being efficient in our work:
6 ways to multitask effectively:
1. Formulate a plan to multitask effectively:
It is extremely difficult to master multitasking without having made a concrete plan on what exactly you need to do. Multitasking often tires us out and deems to be ineffective. We plunge into it without thinking step by step about the goals we need to accomplish by the allotted time.
A to-do list will assist in a structured plan. You need to organize your tasks and allot a particular time to them. To stay focused until the task is over. Don’t set an unrealistic goal and stress yourself in the beginning. Multitasking requires a higher level of attention to yield a productive result.
It is crucial to have a plan formulated so that you can save yourself from on-spot thinking. Focus on the task instead.
2. Incorporate similar tasks together to multitask effectively:
Efficient multitasking can be implemented if the works you are combining are of the same category. By trying to do different complex tasks at the same time you will be unable to complete them. Both effectively and will have to start all over again. The accuracy of the task will be lost and you will end up losing more time than you can save.
To avoid making this common mistake, you need to associate simple and similar tasks together. In order to be competent in what you are doing. In this way, you will be saving time by not having to switch from one train of thought to another. This will also lead to the successful completion of both the tasks at hand.
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3. Do the important tasks at the beginning:
The more complex and important tasks should be done in the beginning. As you are multitasking, you will be working harder than usual. Your brain is bound to give away with time. No matter how many cups of coffee you consume, it is inevitable that you will be feeling tired. So you must complete all the important and analytical types of undertakings in the beginning. While your mind is still fresh. You can keep this in mind while formulating your to-do list. Keep all the easier and less complicated tasks at the end of your list. So that you can effectively multitask and achieve all your goals by the day’s end.
4. Use task management tools:
The biggest ordeal is to remember the things you were supposed to do. The exact time by which you are expected to finish it. So it is essential to keep track of your progress and check whether it is going according to your plan. Keeping track of all of this in your head will be more time consuming and would stress you out.
Instead, you can use a task management tool like Trello or Asana. To keep track of all your duties throughout the day. Firstly, you need to gather all the tasks you need to finish the task list. Set the deadlines for each of them. There are options for creating personal and shared task lists as well. You can operate the shared task lists while working in any collaborative activities. This makes keeping track, easier for the team. Thus using these tools you can continuously update your task status and keep an account of your achievements.
5. Avoid distractions:
Multitasking requires all your attention and focus to be on the tasks at hand. A personal phone call, text, or a social media notification can easily distract you. Take away a lot of your valuable time. To stay dedicated to what you are doing, turn off your mobile phones. Keep your phone on silent while you are working. You can allot a short break time for using your phone. Utilize this time to scroll through your feed or reply to your texts. But you must restrict it only to the allocated time. You must have often experienced your colleagues’ gossip. The noise from the espresso machine and the sound of phones ringing in your workplace. Extremely disturbing while trying to focus. You can use music or shut the door of your office to concentrate. In this way, you can stay away from distractions and continue effective multitasking.
6. Catch a break:
This is an extremely vital requirement while you multitask. If you go on working for hours, you will lose your concentration and this will show in your performance. You can allocate a particular time for this on your task management tool and make sure you stick to it. Take a short walk. Scroll through the photos on your phone. Have some cookies. It depends on you how you want to spend this time. Make sure that you are rejuvenated by the time the break is over. Hence you will automatically feel more motivated to finish your upcoming task.
The ability to multitask in today’s fast-paced world is a valuable skill. You will be an asset to your team if you are capable to master it. For this, you need to follow all the steps in the process. Not all strategies will suit everyone. Hence you can come up with some ways of your own in which you can multitask effectively. The capability of managing your time with utmost finesse will make you more productive, successful, and less stressed while multitasking.
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